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How IDC Construccion is revolutionizing Document Management in the Construction Industry with PaperOffice DMS


A case study from the construction industry: This is how PaperOffice DMS optimized project management at IDC Construccion

Professional tip

Industry
Construction company

Region
Las Palmas, Canary Islands, Spain

Departments
All: Management
Sales
Accounting
Construction site
Purchasing
Sales

Starting position

IDC Construccion is a construction company based in Las Palmas, specializing in the construction of sports floors for schools, sports halls and playgrounds. The company is known for its high quality and durable floors for schools, sports halls, playgrounds, etc. that meet the needs of users.

Like all major construction companies, IDC Construccion S.L. just as many problems when it came to managing and organizing important records and documents in day-to-day business operations.
In order to master these challenges, the company went in search of a document management system to optimize its document management.

It was important that the new document management system (DMS) was able to bring all these documents together in one place and allow for easy access from any location.
IDC Construccion was looking for a DMS that could adapt to their existing workflows and meet their needs.

Document management systems include many important functions that can bring success and efficiency to your company.
Document management systems include many important functions that can bring success and efficiency to your company.

Challenges included:

  • Registration, organization, classification and archiving of all company documents
  • Fast and reliable access to documents from anywhere
  • Unified system for managing paper documents and electronic files
  • Easy integration into existing company workflows
  • Control and Security of Confidential Information

What other manufacturers came into question?

IDC Construccion evaluated various DMS options. However, none of the other systems could adapt to their existing way of working. Eventually, they discovered PaperOffice DMS and realized that it was a perfect fit for their needs. They were impressed by the fact that it easily integrated into their existing systems without having to change the way they work.

Construction site in the background with laptop
Immediate access and perfect workflow solutions are the key to success

Why IDC Construccion S.L. chose PaperOffice DMS

Mr. Agustín García Afonso from IDC Construccion S.L., first examined various software offers in relation to document management and ultimately decided to test PaperOffice DMS first.

A challenge for the construction company IDC Construccion was to find a suitable document management system that would support their way of working and optimize their document management.

After trying several document management systems, the company found that these systems would force them to adapt their way of working to the system, rather than the other way around.

This was a disadvantage for the company as they already had a personalized document management system but it was not updated. Because of these challenges, the company decided to look for a system that would meet their needs while also supporting their existing system.

After a careful review of various document management systems, IDC Construccion chose PaperOffice DMS.

The system was chosen because it allowed the company to make minimal changes to their existing way of working while still meeting their needs. This was an important factor in choosing PaperOffice DMS as it allowed the company to maintain full control over their documents without affecting their way of working.

Thanks to controlled access, detailed task lists, as well as the granting of approvals using workflows and reliable e-mail notifications, employees can efficiently complete the assigned tasks and authorized persons can easily approve or deny approval.

Negotiations for a contract
Digitization with PaperOffice brings immense advantages

"For companies that do not yet have a document management system, PaperOffice DMS is the ideal solution because it offers everything you could wish for can. Even for companies that already have a document management system but need to switch for some reason, PaperOffice DMS is a great option because of its user-friendly interface and features.”

The easier and faster availability of data and documents is changing the company's processes fundamentally and permanently. Administrative knowledge is now organized transparently and available at the right time.

PaperOffice DMS has done these points better than others

  • Customizability of the user interface: IDC Construccion was impressed with the usability of PaperOffice DMS. The document management system was able to adapt to IDC Construccion's existing workflows, allowing them to quickly and easily organize and search their documents.
  • Improved search for documents: With PaperOffice DMS employees of IDC Construccion can find documents quickly and easily, which saves time and resources.
  • Control of document versions: PaperOffice DMS allows IDC Construccion to control the versions of documents and ensure that they are always up to date.

"After launching PaperOffice, we even have our saying "Tell us how you want to tread and we will match YOUR floor put on it" modified into a document management slogan that reads "Tell me how you want to manage your documentation and PaperOffice will do it for you". “

End result

IDC Construccion was able to improve their document management by implementing PaperOffice DMS. The company was impressed with the customization of the user interface, the improved search for documents and the control of document versions. The introduction of the new system was seamless and the company recommends PaperOffice DMS to anyone looking for a document management solution. Overall, IDC Construccion's experience with PaperOffice DMS was extremely satisfactory and exceeded their expectations.

FAQs

To conclude, we will answer a few commonly asked questions on the topic. "Construction company
IDC Construccion S.L. Las Palmas":

What tips would you give future PaperOffice users?

If your company does not yet have a document management system, PaperOffice DMS is the ideal solution as it offers all the functions you need. Also, if you already have a document management system but need to switch for some reason, PaperOffice DMS is a great option due to its user-friendly interface and features.

Who would you recommend PaperOffice to?

All businesses of all types and sizes, especially those who want to manage documents effectively and efficiently.

What do you particularly like about PaperOffice?

We are very satisfied with everything.

Conclusion

IDC Construccion was able to improve their document management by implementing PaperOffice DMS. The company was impressed with the customization of the user interface, the improved search for documents and the control of document versions. The introduction of the new system was seamless and the company recommends PaperOffice DMS to anyone looking for a document management solution. Overall, IDC Construccion's experience with PaperOffice DMS was extremely satisfactory and exceeded their expectations.

PaperOffice solves every problem: Guaranteed.

Case study

Digital specialist solutions for the automation of business processes

"Manually processing the documents in such a large community would have cost us a lot of time.
With the automated solution from PaperOffice DMS, the manual effort could be greatly reduced, at the same time investments were made in future-oriented technology. We are pioneers in digital property management."

Mr. Alejandro Campos
IT specialist and project manager at the property management El Guijo