Doratec GmbH Revolutionizes Document Processing with PaperOffice AI Suite

Doratec GmbH has been a leading company in electronic goods security for over 25 years. With a broad portfolio ranging from customized security solutions to technical consulting, Doratec serves clients in the retail and logistics sectors.

In addition to developing innovative products, the company deals daily with processing large volumes of complex documents. These include structured and unstructured data from various sources, requiring precise and rapid processing.

With the company's growth, an efficient solution to optimize document processing became indispensable.

Challenge: Precision and Automation

As a market leader in goods security, Doratec processes a wide variety of documents daily, including:

• Client Contracts: Agreements with retailers and large-scale clients.
• Invoices and Payment Records: Management of transactions.
• Technical Specifications: Maintenance and installation instructions for security products.
• Reports and Analyses: Sales data, market trends, and internal performance reports.

With the company's growth, the volume of these documents increased exponentially. Manual management led to:

• Long processing times and delayed customer responses.
• High susceptibility to errors in documentation and archiving.
• Challenges in meeting data protection and compliance requirements.

Document Processing at the Forefront

The manual management of these documents was not only time-consuming but also complicated compliance with data protection regulations and ensuring document security.

Facing increasing demands from their clients, Doratec sought a solution that could achieve the following goals:

• Accelerate document processes: Reduce processing times while minimizing errors.
• Enhance data security: Protect sensitive information from unauthorized access.
• Automate recurring tasks: Minimize manual interventions and standardize workflows.

Why PaperOffice AI Suite?

Doratec GmbH chose PaperOffice AI Suite to optimize their document processes.

The PaperOffice AI Suite is a powerful solution for Intelligent Document Processing (IDP) that helps organizations process large volumes of documents precisely and efficiently.

By combining Artificial Intelligence (AI) and automated workflows, PaperOffice enables rapid and error-free extraction of data from various document types.

Features in Document Processing

• Automated Data Capture: Extracts information from invoices, contracts, technical specifications, and other documents. Key values such as names, amounts, dates, or specific contract details are automatically recognized.
• OCR-Based Processing: Full-text search in digitized documents provides quick access to relevant information. Recognizes and processes both handwritten and printed text.
• Classification and Organization: Automatically assigns documents to appropriate categories based on predefined rules or AI algorithms.
• Workflow Automation: Recurring tasks such as data extraction, archiving, or sorting are automated and seamlessly integrated into existing systems.

Results and Improvements

The implementation of the PaperOffice AI Suite delivered impressive results:

• 70% Time Savings: Achieved through automation and faster access to documents.
• 100% Compliance: Ensured adherence to all data protection and security standards.
• Improved Processes: Automation of document processing tasks and minimization of errors.
• Sustainability: Reduced paper consumption and more environmentally friendly workflows.

Summary: A Sustainable Success

The implementation of the PaperOffice AI Suite has sustainably improved the document processing workflows at Doratec GmbH. With automated workflows, precise data capture, and enhanced efficiency, the company successfully overcame the challenges of complex document processing.

• ROI achieved within 12 months: The investment paid off quickly, leading to long-term savings.
• Processing time reduced by 40%: Documents are now significantly faster to access and process.
• Reliable support and continuous optimization: Regular updates and dedicated support ensure lasting success.

Doratec GmbH recommends the PaperOffice AI Suite for companies that prioritize efficiency, security, and user-friendliness.