The PaperOffice Insider Newsletter
The PaperOffice Insider Newsletter
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Highlights


Direct POP3 archiving

PaperOffice can directly access any number of POP3 email accounts, pick up the new emails there, process them and save them in a legally secure manner.

Intelligent archiving strategies

Choose whether only the email, attachments or both together should be archived logically linked. You can even specify blacklist or passwords.

AI-based PIA processing

Identical to all monitoring available in PaperOffice, you can choose between the PIA AI mode or the permanently defined filing keywording

Legally secure and logically connected

PaperOffice not only archives every email in legally secure PDF/A format for long-term archiving, but also stores the attachments separately and logically connects them to the source email. Intelligent PIA processing included.

Integrated EmailConnect

The EmailConnect integrated in PaperOffice monitors any number of POP3 email accounts transparently in the background. As soon as new emails arrive, they are processed according to your specifications and archived in a legally secure manner.

Email archiving made easy: Add POP3 account, set rules or let the PIA AI decide. Finished! PaperOffice converts all emails into legally compliant PDF documents and logically links the attachments to the email.


Legally secure storage

All emails are automatically converted to PDF/A format for long-term archiving and treated by PaperOffice like a document.

You have all options such as keywording, keyword search and security because all emails from PaperOffice are treated like documents.

Legally secure storage

All emails are automatically converted to PDF/A format for long-term archiving and treated by PaperOffice like a document.

You have all options such as keywording, keyword search and security because all emails from PaperOffice are treated like documents.


Automatic system archiving

Email attachments are automatically extracted by PaperOffice and saved separately as a document. Thanks to the intelligent archiving strategy, you can always choose exactly what should be archived for each mailbox.

The entire archiving is always the same as with any addition of files, only that the document itself is logically linked to the source email to comply with the GOBD specifications.


Definable storage rules

PaperOffice EmailConnect, like all other available monitoring, always accesses document templates and storage masks that have already been created.

Thanks to shared access, it doesn't matter whether you add a document as an email attachment or, for example, via drag & drop - documents that have been taught in are always recognized automatically.

Definable storage rules

PaperOffice EmailConnect, like all other available monitoring, always accesses document templates and storage masks that have already been created.

Thanks to shared access, it doesn't matter whether you add a document as an email attachment or, for example, via drag & drop - documents that have been taught in are always recognized automatically.


AI-based processing

PIA AutoFill and PIA AutoContact work brilliantly together with monitoring. All relevant document content is recognized and the document is automatically indexed. This also works with contacts!

And if you have already learned documents, PIA can automatically recognize which document template it is and then use the corresponding filing mask.


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Thats what our customers say

Case study

Digital change in the grating industry - successful document management

“In the grating industry, the topic of digitization is becoming more and more noticeable. This applies, for example, to our delivery notes, parts lists or our plans, drawings and configurators. After the introduction of PaperOffice DMS, the manual effort could be reduced. We are now pioneers as a digital grating manufacturer.”

Mr. Stephan Reichel
Managing Director of K60 Gitterrostsysteme GmbH & Co.KG