Digitization in healthcare

Digitization in healthcare and practices

Technical change does not stop at the healthcare industry either - for the benefit of patients and doctors. But despite this progress, many practices, healthcare providers and doctors still use outdated systems to manage their document-intensive processes in administration, finance or human resources.

In the healthcare sector, you have a lot of important documents to manage: findings, doctor's letters, patient data, images and protocols, etc.

Therefore, medical practices, care facilities and other healthcare providers are the ones who benefit significantly from the use of suitable document management software.

Digitization has a positive impact on the environment and many other benefits

All of these documents must be digitized if they arrive in paper form, require structured filing, task and workflow assignment, and must be immediately available on demand.

In addition, each document is classified according to its type and can be assigned to patients, which you can then even access on the go, regardless of device. So you have all the information and documents about all patients, findings, protocols, etc. clearly in one place, namely your database.

It is very important that important deadlines are met and legal measures are taken to store documents.

In order to solve many existing administrative problems in healthcare, the document management system PaperOffice should be implemented.

The Challenge

The paper medical file that the MTA provides to the doctor in the treatment room still has a good reputation.

No fewer doctors still swear by it today.

But is information about a patient's health typed on paper really beneficial?

Paperless office can bring many benefits to your business

The actual reason for the rejection of digital processes in some areas of healthcare is often that there is a lack of will and time, but also that the costs associated with digitization are avoided.

There is no way around digitization in healthcare

The seemingly bitter pill of digitization for some healthcare professionals can be sweetened with the right software, but it cannot be avoided.

The main reason for this is the introduction of the electronic health record for patients with statutory health insurance on January 1, 2021.

Since this date, patients have the right to have the physicians treating them enter all values, the type of treatment and also prescribed or administered medication in the digital file, abbreviated to eGA.

Safety and trust for your patients

How PaperOffice improves digital processes in the medical sector

The PaperOffice DMS Healthcare document management system brings organization and data protection under one hood.

Innovative systems like this offer optimized search and retrieval tools that reduce response times and ensure that documents can never be lost, with which customers are always satisfied.

In addition, the use of digital documentation also means less record storage space and office costs. Hospitals, clinics and healthcare providers can scan their paper documentation and store and organize digital copies in a secure, structured system.

Thanks to the implementation of PaperOffice, the staff can concentrate on patient care again.

Working digitally = more time for patients

PaperOffice DMS combines all necessary and helpful tools for data management under one roof, for example in a group practice:

Depending on the software version, PaperOffice DMS enables access to almost any number of screen workstations (up to 800). Individual databases can be created for each medical specialty, which are of course password-protected.

Digitization with PaperOffice brings immense advantages

Take the following examples:

Minimize misuse
The PaperOffice scan function allows the health card to be captured with a passport photo, which prevents card misuse. Misuse of the health card is not just a question of costs. The data that may already exist can lead to incorrect treatment of the person.

Real-time access to patient data
Using the workflow function, the reception desk can send the available data directly to the doctor in charge of each medical record to the computer in the treatment room.

Avoid personnel errors
The integrated database management using AI can be used to create personalized templates into which certain previously selected data are automatically entered. This can be just as helpful for statistical evaluations as for the transmission of data to the electronic health record.

PaperOffice eliminates work and stress