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GOBD, GDPDU and audit-proof document storage

With PaperOffice, you meet the principles of GOBD (formerly GDPDU) of unchangeable document storage for guaranteed legally secure archiving thanks to the integrated audit-proof versioning.

Highlights

Guaranteed unchangeable

The GoBD require that the data processing procedure used be designed in such a way that all information that has entered the processing process can no longer be suppressed or overwritten, deleted, changed or falsified without identification (GoBD Chapter 3.1; margin nos. 58-60 ).

Accountant access

Optionally, your tax consultant can access the documents released for him in PaperOffice directly and in real time, which makes sending back and forth completely superfluous and perfects the document flow.

Structured document export

All documents stored in PaperOffice can be exported as a self-supporting archive according to your individual specifications. The archive contains the original folder structure including documents and an importable Excel file.

Electronic tax receipts must also be stored digitally

Every company must keep tax-related documents for the tax office. The challenge is to archive the growing number of digital documents as required by the GoBD: in the original format and unchangeable.

Revision security through shadow copies

PaperOffice ensures, GOBD-compliant, that once documents have been recorded, they remain unchangeable and automatically creates shadow copies with the slightest change.

Version control for unlimited versions

You can call up and edit or export the current document version or any intermediate version at any time, just like in a time machine.

Tax office compliant storage

Adapt the storage strategy to your tax office, tax consultant or auditor and optionally even give the auditor real-time access to released data.

Data transfer as a self-supporting archive

To make it easier for the examiner, you can simply export and make available entire folders or filtered documents as a self-supporting archive including document and Excel overview file.

Real-time access for accountants

Optionally, give your accountant real-time access to PaperOffice by creating them as a user, and you'll never receive calls for document requests again!

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Case study

Digitization in pharmacies - Digital healthcare thanks to the integration of PaperOffice DMS

“PaperOffice is one of the best document management systems that we know. Thanks to the different price options, everyone in the company can afford digitization.”

Henrique Santos
Managing director of the pharmacy in Portugal