Herrmann GmbH Revolutionizes Document Processing with PaperOffice AI Suite

The Herrmann GmbH Engineering Office, founded in 1992, is a medium-sized company based in Rhineland-Palatinate, specializing in the development, design, and servicing of air conditioning systems for the railway sector.

With an international customer base extending as far as the United States, the company stands for innovation and precision in technical development.

To meet the high demands of their clients, Herrmann GmbH deals with the processing of a large number of complex technical documents daily. Their manual processes were increasingly reaching their limits.

Challenge: Efficient Processing of Technical Documents

Herrmann GmbH is faced daily with processing a variety of complex technical documents. From detailed construction plans and precise inspection reports to comprehensive service protocols and customer orders, accurate and efficient document processing is a central part of their operations.

These documents play a crucial role in ensuring the smooth execution of projects and maintaining the highest quality standards in the development and maintenance of air conditioning systems for railway vehicles.

The manual management of these documents—including orders, production plans, and shipping documents—posed increasing challenges for the company. Susceptibility to errors, delays, and growing demands for data integrity highlighted the need for a modern and automated solution.

As the company expanded and customer demand grew, the pressure increased to accelerate document processing, reduce costs, and maintain the highest quality standards. The necessity for an intelligent solution to process and automate these documents became undeniable.

The manual processing of these documents led to:

• Lengthy processing times, hindering the efficiency of internal workflows.
• Error susceptibility during manual data entry and archiving.
• Security risks due to a lack of standardization and control.

Why Choose PaperOffice AI Suite?

Herrmann GmbH chose the PaperOffice AI Suite to comprehensively optimize its document processes and adapt to the increasing demands of the industry. With its advanced combination of Artificial Intelligence (AI) and automated workflows, the software provides an efficient solution for the complex challenges of Intelligent Document Processing (IDP).

The PaperOffice AI Suite enables precise and rapid processing of large volumes of documents. Notably, it excels in extracting data accurately from various document types, enhancing internal operations and driving significant efficiency improvements at Herrmann GmbH.

Key Features of Document Processing

• Automated Data Extraction: Accurate extraction of information from invoices, contracts, technical specifications, and other documents. Key values such as names, amounts, dates, and contract details are recognized and processed automatically.
• OCR-Powered Processing: Searchable digitized documents enable quick access to relevant information. Both handwritten and printed text are seamlessly processed.
• Classification and Organization: Automatic categorization of documents based on predefined rules or AI algorithms, ensuring efficient organization.
• Workflow Automation: Repetitive tasks such as data extraction, archiving, and sorting are automated and seamlessly integrated into existing systems.

Challenge: Efficient Processing of Technical Documents

Herrmann GmbH Engineering Office faces the daily challenge of efficiently processing a wide range of technical documents. These include construction plans, inspection reports, service protocols, and customer orders. From creation to archiving, these documents must be processed accurately and promptly to ensure the smooth operation of internal workflows and adherence to high-quality standards.

The previous manual processes led to delays and increased workload. Additionally, errors during data entry and insufficient traceability of documents posed significant challenges. As the customer base grew and projects became more complex, the need for an intelligent and automated document processing solution became increasingly urgent.

The manual management of these documents resulted in the following problems:

• Slow Processing: Long turnaround times hindered swift decisions and effective customer communication.
• Error-Prone: Manual processes increased the risk of mistakes during data entry.
• Security Gaps: Sensitive documents were insufficiently protected and did not meet the latest data protection standards.

Facing these challenges, Herrmann GmbH decided to implement a modern solution that not only automates document processing but also significantly improves the efficiency and security of its processes.