A company that is exclusively dedicated to product development, process engineering and is involved in all manufacturing phases - from the first idea to the end product - is flooded with files and documentation, such as technical data sheets, customer data, calculations and plans every day.< /p>
Project information, which takes up more and more storage space over the years and is no longer easy to find, especially in administrative offices, is gradually becoming fatal.
The company's objective was to digitize existing paper documents, bring in process optimization and workflow control over all incoming and outgoing documents, automate a large part of the processes in the background and thus optimize the process.
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Existing problems and tasks
In the past, information was only stored in paper form, such as the design and planning or specifications of a product or product development, but today there is a variety of information sources and documents in many organizations: e-mails, forms, sketches are just as much a part of it as electronic invoices and paper receipts, letter mail, delivery notes, contracts etc.
Thankfully, thanks to ongoing IT developments, this type of work is now digitally driven. Many process steps are now becoming part of a 100% digital and automated practice, as Industry 4.0 confirms.
However, paper is often indispensable when it comes to freehand drawings or ideas, as well as administration, invoices or customer information.
In addition to designing and manufacturing, Butterfly Engineers specialists must also create documentation such as assembly manuals, safety instructions and technical documentation to study the feasibility of projects.
Agility and speed in handling one's files are fundamental in modern companies, and even more so when the follow-up of projects, the analysis of their costs or the various studies that make them profitable depend on this documentation.
Therefore, the objective of Butterfly Engineers was to adapt to the industry and to be able to act digitally as an industrial company 4.0.
"We had avoidable storage costs by storing documents in folders. In addition, the search for documents was time-consuming",
recalls Mr. Antonio Jesús Sánchez, Managing Director and process engineer at Butterfly Engineers.