Advantages of PaperOffice's highly secure DOCUMENT MANAGEMENT
ROBUST ENCRYPTION:
PaperOffice uses robust encryption technology to ensure that all stored documents are protected from unauthorized access.
PaperOffice is always based on MySQL or MariaDB databases and thus has the best and most secure database available in the IT world.
SAVING DIRECTLY IN BINARY FORMAT IN THE DATABASE:
By using
NO file system to store documents, you are totally immune to ransomware, hackers and viruses by storing everything directly in the database.
AES-1024 ENCRYPTION FOR UNBREAKABLE SECURITY:
Each document is broken down into many individual pieces by PaperOffice ChunkTech and each piece is separately fully encrypted and rotated for total security.
Using strong encryption algorithms, the data is encrypted and can only be decrypted with a special key available only to authorized users.
MULTIPLE AUTHENTICATION:
To ensure that only authorized persons have access to the documents, PaperOffice offers multi-level authentication. For example, this may include the use of usernames and passwords, biometrics, or two-factor authentication. This increases security and minimizes the risk of unauthorized access.
Digitization has a positive impact on the environment and many other benefits
REGULAR SECURITY UPDATES:
The developers of PaperOffice always keep the software up to date in order to close potential security gaps. Regular security updates ensure that the document management solution is protected against the latest threats and is therefore better able to withstand ransomware attacks.
AUTOMATIC BACKUPS:
PaperOffice offers an automated backup function that creates regular backup copies of all documents. As a result, in the event of a ransomware attack, the encrypted data can be easily restored without the need to pay any ransom. The automated backups also ensure protection against data loss in the event of other unforeseen events such as hardware failures or human error.
Best practices for protecting against ransomware attacks
Besides implementing a highly secure document management solution like PaperOffice, there are other proven measures companies can take to protect themselves from ransomware attacks:
Employee training:
Raise awareness of the risks of ransomware attacks among your employees and provide training on how to recognize suspicious emails, links and attachments. By raising employee awareness of potential threats, you can minimize the risk of accidental infections.
Regular security audits:
Conduct regular security audits to identify and fix vulnerabilities in your network or system early. Regularly check the security settings of your document management software and make sure that all necessary updates are installed.
Restriction of access rights:
Only grant access to sensitive documents to those employees who actually need it. Limit access rights to the minimum and use authorization mechanisms to ensure only authorized users can access specific data.
Updated antivirus software:
Make sure you're using reliable antivirus software and keep it up to date. Regular scans can help identify and block potentially malicious programs or files before they can do any harm.
