Accounting and Financial Services Naslednik Serbia

Starting position

What requirements had to be solved?

NASLEDNIK D.O.O is a Serbia-based company specializing in the provision of probate services. They provide professional assistance and advice on inheritance matters, executorship, administration of the estate and similar legal and administrative tasks related to the probate process.

With over 100 customers, managing and organizing the numerous documents was a major challenge.

NASLEDNIK D.O.O was looking for a solution to facilitate the receipt of documents, adequate identification and To ensure storage of the documents and to give customers easy access to their documents.

The main requirement was also to find a secure document management system that guarantees GoBD-compliant, encrypted storage of documents. This was particularly important as electronic information from authorities should also be archived.

Due to the strict data protection guidelines and to ensure the secure management of customer documents, a cloud solution was consistently ruled out.

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Why did you choose PaperOffice?

PaperOffice impressed with a wide range of functions that corresponded exactly to the customer's requirements. Of particular note is the ability to monitor folders and e-mail servers, which made it possible to automatically include folders with incoming documents and e-mails. As soon as new objects appeared in these folders, they were automatically recorded and integrated into the document management system.

Using PaperOffice is made easier by its user-friendly interface, with most options just a click or two away.

Another important fact for our partner and customer was PaperOffice's official and exclusive partnership with QNAP.

PaperOffice is the world's only and exclusively authorized document management system for all QNAP NAS devices.

Due to the customer's existing use of a QNAP device, seamless integration and optimal cooperation between the two systems could be guaranteed.

How was PaperOffice integrated?

PaperOffice was integrated into the existing infrastructure for seamless integration.

Two Hyper-V virtual machines were used to allow two users access. In addition, a separate installation was performed for one user on the physical server for the PIA analysis.

The database was hosted on a powerful TS-464U server with 16GB RAM, while the Hyper-V server was equipped with Windows 2019 and 64GB RAM to ensure optimal performance and stability.

Troubleshooting

What problems has PaperOffice successfully solved?

PaperOffice solved the problem of receiving documents from different sources. With over 100 customers constantly exchanging their documents, a significant amount of time was saved for employees in their daily work routine.

It was important that documents were properly versioned and changes tracked accordingly. With PaperOffice, this process is very intuitive. Once the documents were learned, PaperOffice was able to extract information from them and save them automatically.

PaperOffice - The best and safest document storage for NASLEDNIK D.O.O.

Secure and efficient document handling is crucial for businesses, especially in times of increasing cybercrime and ransomware attacks.

NASLEDNIK D.O.O. can sing a song about it, because in 2023 it fell victim to a devastating ransomware attack that almost lost all data.

Read here how PaperOffice can also help protect your data from ransomware attacks.

How do I effectively defend against Ransomware Attacks in Companies?
Combating Ransomware Attacks: Effective protective Measures for Companies

Conclusion

Thanks to the successful cooperation with DAST D.O.O. and the implementation of PaperOffice, NASLEDNIK D.O.O. now rest assured that your documents are in the best hands. At a time when data security and privacy are top priorities, PaperOffice is the ultimate solution for secure and effective document storage.