Compliance with revision security and GoBD conformity
The versioning of documents ensures compliance with revision security and GoBD conformity.
In order to ensure revision security, all details of a change to documents and files must be clearly traceable. It must be ensured that only authorized employees can make such a change. But it is just as important to know years later which employees changed what and when.
PaperOffice is not just a document management system, but serves as a comprehensive collaboration application. This not only provides extensive workflow, stamp and task tools, but also makes it easier to work on documents as part of the workflow.
Thanks to version control, every user knows when and how a document was changed and by whom. If a user edits a document, it is locked for other users and simultaneous editing is not possible.
With regard to the last point, the so-called check-out and check-in regulates the uncomplicated collaboration on a document and coordinates access rights. With the check-out function, the editor temporarily blocks the document.
With the subsequent check-in, the first editor creates the changed document as a new version. The previously imposed editing lock is lifted.
Security and compliance with many legal standards and compliance
The most important thing about versioning is, of course, that all legal requirements and compliance aspects, which are becoming increasingly important, are demonstrably observed. Because every change to the document is traceable - right down to the user who made it.
Choosing the right DMS software for versioning
In summary, it becomes clear that DMS-supported version management has many advantages.
The best thing about versioning, however, is that companies are able to automate the creation, revision and distribution of important business documents.
The PaperOffice document management enables so many companies to gain audit security. It is important to be able to understand all changes to the business documents quickly and at any time.
Getting started is easier than you think.
Are you still worried about not making it? Read case studies from our customers about the PaperOffice integration into your business life and convince yourself of the simplicity or simply apply for a test installation.