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Revolutionize your document management and data storage with the innovative combination of NAS and PaperOffice


Professional tip

Find out how the combination of NAS solutions and document management from PaperOffice can improve efficiency, security and scalability in your company.
The innovative document management system PaperOffice will help you find out exactly how.
This article will help you figure out how.

Document management and storage on NAS devices is an increasingly popular solution for businesses and organizations looking for an effective way to securely and reliably store and manage their data.

In this article we will look at the advantages of using NAS devices for document management and how to best use and organize them thanks to PaperOffice.

What is a NAS device and what are its advantages for document management?

A NAS (Network Attached Storage) device is a self-contained storage device that is connected to one or more computers over a network. It allows users to access and store shared data and files.

NAS devices typically come with multiple hard drives and offer features such as RAID support and the ability to access the access data.

The central storage of documents on NAS devices offers companies the advantage of storing and effectively managing all relevant data and documents in one place.

This eliminates the need to save and sync documents across computers or external drives.

NAS devices can help improve storage and access to documents along with the use of a document management system
NAS devices can help improve storage and access to documents along with the use of a document management system

Besides the advantage of central storage, there are other advantages that make NAS devices attractive for companies. These include high scalability, security, cost-effectiveness and the ability to access data from anywhere. The combination of these benefits makes the use of NAS devices an effective solution for storing and managing documents and data for businesses.

Why does it make sense to use a document management system together with your NAS?

Managing documents and data is vital for any size business. Effective document management can help organizations streamline their business processes, increase efficiency, and improve productivity.

A NAS device can help improve document storage and access, but there are other benefits of using a document management system in conjunction with a NAS device.

Effective organization and management of documents: A document management system can help to organize and categorize documents so that they can be found quickly and easily. Documents can be easily sorted and searched using tags, keywords and custom fields.

Automated workflows and processes: A document management system can help automate manual processes, resulting in greater efficiency and productivity. For example, workflows can be automated to route documents to the right people or to get approvals.

PaperOffice on a laptop and a QNAP NAS next to it
PaperOffice is the world's only and exclusively authorized document management system for all QNAP NAS devices.

Access control and security: A document management system can help control and restrict access to documents to ensure sensitive data does not fall into the wrong hands. By using access rights and auditing features, companies can improve the security of their data.

Integration with other applications: A document management system can be integrated with other applications to ensure a seamless workflow. For example, it can be integrated with e-mail, calendars and other business applications.

Better collaboration: A document management system can help improve collaboration between teams and departments by making documents and information accessible to everyone. By using comment functions.

Optimum document management with PaperOffice and NAS devices from QNAP and Synology

All functions that make the use of document management and data storage with NAS devices so advantageous are already integrated in PaperOffice by default. PaperOffice is the ideal solution for companies looking for optimal document management. The software offers numerous features to simplify document management, from central storage and organization of documents to automated indexing and categorization.

PaperOffice also has seamless integration with NAS devices, particularly with the two leading NAS brands QNAP and Synology.

We have already published an informative article on document management on Synology NAS, which includes 7 key steps to unlock the full potential of your NAS. You can read the article here.

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As an exclusive partner of QNAP, PaperOffice offers ideal connection options for QNAP devices and enables companies to manage documents and data storage even more efficiently.

To learn more about PaperOffice's exclusive partnership with QNAP and the associated benefits for companies, click here.

PaperOffice is a comprehensive document management system that helps you organize, store and share documents. It has a variety of features such as the ability to scan documents and convert them into a digital form, archive and retrieve documents, and improve collaboration between users by creating tasks and workflows.

Summary

Using NAS devices for document management and storage provides an effective and secure way to organize, protect and share data.

In summary, storing documents on NAS devices offers numerous advantages for companies and organizations. Central storage, scalability, security, cost-effectiveness and ease of use make NAS devices an effective solution for document management and data storage.

By using NAS devices, companies can work more efficiently, increase their productivity and store their data safely and reliably.

FAQs

To conclude, we will answer a few commonly asked questions on the topic. "Effective document management and data storage with NAS and PaperOffice":

For whom is a paperless office suitable?

The quick and easy answer to the question is: for every company. All business sectors and sizes benefit from a paperless office, from SMEs and start-ups to large companies. However, the conversion is particularly valuable for small and medium-sized companies: The reduction in processing effort and costs frees up the budget required for further growth boosters.

Can I use my paperless office in company use a cloud-based DMS provider?

No. Another factor that has been on everyone’s lips since the GDPR came into force in 2018 at the latest is data protection. DMS solutions and DMS software are used to process, manage and store documents that often contain sensitive, personal data. In the event of violations of the GDPR, the legislator provides for high fines.

Conclusion

Overall, NAS solutions combined with effective document management software like PaperOffice offer a secure, efficient and scalable solution for businesses and organizations.

By using NAS devices and PaperOffice, companies can increase efficiency, improve the security of their data and optimize document management.

PaperOffice solves every problem: Guaranteed.

Case study

Efficient estate administration service with PaperOffice: Successful integration and protection against ransomware attacks

A case study from the service industry:
This is how PaperOffice DMS saved the documents of the estate administration company in Serbia from ransomeware attacks