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Optimize your business process with the right document management software - faster, safer, easier!

PaperOffice provides an innovative and efficient solution to organize and manage your documents. It allows you to streamline your workflow and reduce workload. You can easily store, access, edit and review your records.

Professional tip

Important factors when choosing a document management software: functionality and ease of use.
Integration with other applications in the company is also crucial.

The more comprehensive solution: Why companies are increasingly choosing PaperOffice DMS

More and more companies rely on PaperOffice DMS as a comprehensive solution for document management. With a wide range of features and tools, it offers a user-friendly interface and integration with other applications. In addition, it is a cost-effective alternative to other document management systems such as DocuWare software. With the ability to securely manage documents and access them easily, PaperOffice DMS is the perfect choice for businesses of all sizes.

It allows users to store, manage, search, share and edit documents including PDFs, images, Office documents and more. These features make it easier to organize and manage documents.

Notebook with PaperOffice stands on a tidy table
Digitization has a positive impact on the environment and many other benefits

What functions does PaperOffice include?

PaperOffice offers a simple and intuitive user interface that gives users quick access to all functions.

PaperOffice is an AI-based comprehensive document management software with intelligent document recognition that helps companies organize and manage their documents effectively. It offers a simple and intuitive user interface that gives users quick access to all functions. Here are some of PaperOffice's key features:

  • OCR text recognition: PaperOffice has integrated OCR text recognition, with which documents can be automatically recognized and made searchable.

  • Automatic document classification and indexing: PaperOffice can automatically classify and index documents by type, date and other criteria.

  • Document preview: : PaperOffice offers a document preview function that allows users to quickly and easily take a look at the content of a document.

  • Workflow management: PaperOffice offers a workflow management function that enables companies to automate and optimize work processes.

  • Customer management: PaperOffice can also be used as a CRM system (Customer Relationship Management) to manage customer information and communication.

  • E-mail management: With PaperOffice, e-mails can be classified and archived automatically.

  • Time tracking: PaperOffice also offers a time tracking feature that companies can use to manage their employees' working hours.

Overall, PaperOffice offers a comprehensive range of functions that can help companies to effectively manage their documents and streamline their workflows.


In our article you will learn which functions a document management system should have to ensure efficient management of your documents. We encourage you to read the article to learn more about it and make the best choice for your business.

The 7 most important functions that a document management system DMS must fulfill
The 7 most important functions that a document management system DMS must fulfill

Why PaperOffice DMS could be the better choice for companies than DocuWare

There are various reasons why companies could choose PaperOffice DMS as document management software instead of choosing DocuWare. Here are some reasons:

- More comprehensive features: PaperOffice DMS offers more comprehensive all-in-one functionality than DocuWare, including OCR text recognition, automatic document classification and indexing, e-mail Management, workflow management, time tracking, customer management and much more. These features can help businesses automate and streamline their workflows.

- Lower costs: PaperOffice DMS offers an attractive price-performance ratio compared to DocuWare. Businesses can benefit from a more cost-effective solution without sacrificing functionality and quality.

- Local installation: In contrast to DocuWare, which is a cloud-based solution, PaperOffice DMS can be installed locally on the company's server. This offers companies greater control over their data and allows access to documents even without an internet connection.

- Simple operation: PaperOffice DMS is characterized by a user-friendly interface and intuitive operation. The software is easy to learn and use, which can save companies time and training costs.

- Customer support: PaperOffice DMS offers excellent customer support that can help companies quickly and effectively with questions or problems. Support is usually free and offers a high level of customer satisfaction.

- Easy administration: PaperOffice DMS is equipped with an integrated AI that enables automated archiving of documents. This eliminates the manual categorization and assignment of documents, saving time and resources.

With the easy operation of PaperOffice, all setup can be carried out directly by the company without the need for expensive IT experts or PaperOffice employees.

The intuitive user interface enables quick integration into the workflow and easy configuration of the various functions. This allows companies to save time and money and concentrate on their core competencies.

Overall, PaperOffice DMS can be an attractive alternative to DocuWare, especially for companies that want richer functionality, lower costs and a locally installed solution.

PaperOffice can be integrated with other applications such as Microsoft Office, Adobe Acrobat, Google Drive, etc. It also offers a set of tools that make it easier for users to create and edit documents. These include OCR tools that extract text from documents and workflows that simplify document editing and distribution.

15 serious DMS differences that you absolutely must check before making a decision

In our article on DocuWare prices, we have listed 15 major differences to PaperOffice DMS.


DocuWare prices vs. PaperOffice. Which document management system suits you? We list all costs and follow-up costs.


To conclude, we will answer a few commonly asked questions on the topic. "DocuWare Alternative":

What is a paperless office?

A paperless office is an office that dispenses entirely with paper and instead uses digital technologies and processes to store, process and transmit information.

Why is a paperless office needed?

A paperless office is an efficient way to store, process and transmit information. It helps automate manual processes, resulting in a lower error rate while increasing productivity and reducing costs.

What are the advantages of a paperless office?

A paperless office offers many benefits such as improved data security, higher productivity, better collaboration, better customer service experience, lower costs and improved compliance.

What technologies are used in a paperless office?

A paperless office typically uses digital technologies such as document management software, databases, workflows, automation software, and dedicated work.

What types of information is stored in a paperless office?

In a paperless office, all types of business information is stored, including contracts, invoices, emails, quotes, receipts and other documents.


The benefits of the document management software justify the effort and the costs

Digitization is one way to simplify and streamline the contract management process. By implementing digital solutions, companies can make processes more efficient, view their contracts immediately and gain more transparency. Communication is also simplified by digital functions. This creates a whole new way of working together, which is beneficial for everyone involved.

PaperOffice solves every problem: Guaranteed.

Case study

Digital change in the grating industry - successful document management

“In the grating industry, the topic of digitization is becoming more and more noticeable. This applies, for example, to our delivery notes, parts lists or our plans, drawings and configurators. After the introduction of PaperOffice DMS, the manual effort could be reduced. We are now pioneers as a digital grating manufacturer.”

Mr. Stephan Reichel
Managing Director of K60 Gitterrostsysteme GmbH & Co.KG