Guides and solutions
- PaperOffice DMS for QNAP and DMS for Synology
  PaperOffice is the DMS for QNAP NASPaperOffice and QNAP are the perfect team
  
  Why is PaperOffice ideal for QNAP?
  
  PaperOffice offers everything you need for your paperless office. Manage your documents in a unique way and access all kinds of information at lightning speed. Everything is available everywhere and your data remains securely encrypted on your QNAP as a database server: private cloud included at no cost.
  
  PaperOffice is the DMS for Synology NASPaperOffice and Synology are the perfect team
  
  Why is PaperOffice ideal for Synology?
  
  PaperOffice offers everything you need for your paperless office. Manage your documents in a unique way and access all kinds of information at lightning speed. Everything is available everywhere and your data remains securely encrypted on your Synology as a database server: private cloud included at no cost.
- DMS industry solution with PaperOffice
  Authorities and public institutionsDMS authorities with PaperOffice
  
  Automotive industry and car tradeDMS automobile with PaperOffice
  
  Communities and churchesDMS communities with PaperOffice
  
  Construction companyDMS construction with PaperOffice
  
  Copier manufacturers and copier tradeDMS copiers with PaperOffice
  
  Finance, Accounting and BanksDMS finance with PaperOffice
  
  Furniture and manufacturing industriesDMS manufacturer with PaperOffice
  
  Gardening and landscapingDMS landscaping with PaperOffice
  
  Gastronomy and hotel industryDMS gastro with PaperOffice
  
  Healthcare and practicesDMS medicine with PaperOffice
  
  Hearing aidsDMS hearing aids with PaperOffice
  
  Industry and tradeDMS industry with PaperOffice
  
  Insurance companies and agenciesDMS insurance with PaperOffice
  
  Law firms, lawyers and management consultantsDMS law with PaperOffice
  
  Logistics and forwardingDMS logistics with PaperOffice
  
  Packaging and assemblyDMS packaging with PaperOffice
  
  Pharmaceutical industry and biotechnologyDMS pharma with PaperOffice
  
  Property management and real estateDMS real estate with PaperOffice
  
  Recycling and disposalDMS recycling with PaperOffice
- DMS solutions according to application with PaperOffice
  Archive digital documentsSave files in PaperOffice
  
  How do I archive documents?
  
  You can manually save any file in PaperOffice. Drag and drop the file into the program! This also works with attachments from Outlook emails.
  
  Archiving and scanning paper documentsConverts paper to digital PDFs
  
  How is paper archived by the scanner?
  
  The integrated ScanConnect supports every scanner, multifunction device or large-capacity copier with an integrated scan unit and is very easy to use. AI optimization included.
  
  Archiving documents on the goDocument upload in real time
  
  How does the document upload work?
  
  Thanks to the DropPage. With DropPage you provide your customers, clients and users with special forms to upload documents directly to PaperOffice.
  
  Automate document captureFolder monitoring with rule definition
  
  How does automatic document capture take place?
  
  Intelligent folder monitoring takes over the automatic document recording for you. Select the folder to be monitored, define rules or let the AI execute the function.
  
  Automatic storage of documentsIntelligent recognition of documents, extracting the document content and reading out the variables
  
  How are documents automatically archived?
  
  PaperOffice recognizes documents based on various characteristics, reads content and, thanks to filing masks, carries out automated filing in predefined storage locations.
  
  Decentralized remote workingAccess documents from anywhere
  
  How can team work be decentralized?
  
  Because PaperOffice can work with external, remotely networked database servers, you get all the benefits with the highest possible data protection, location- and time-dependent.
  
  Digital workflows and work assignmentAutomate workflows by assigning workflows and tasks
  
  How can digital workflows optimize your work processes?
  
  Workflow enables the allocation and processing of complex processes, efficiently controls document information and tasks throughout the company. Digital user authorization and password confirmation included.
  
  Encryption technologyStorage and encryption of documents
  
  Why is document encryption important?
  
  Over 99% of all data theft is internal.
  PaperOffice saves all documents highly encrypted directly in the database and is therefore immune to theft, Trojans and viruses.
  
  GOBD and audit-proof storageGuaranteed legally secure document storage
  
  How does revision-proof document archiving take place?
  
  When changes are made to documents, shadow copies are created and the original always remains in its original state. Any document version can be accessed via version control.
  
  Microsoft Office integrationDirect e-mail and document transfer
  
  Why is PaperOffice the perfect document management system for your Microsoft Office?
  
  Emails can be archived in a legally secure manner with a mouse click or by monitoring Outlook folders. From text recognition to preview images to automatic provision as PDF files. Microsoft Office and PaperOffice are the perfect team.
  
  Perform email archivingLegally compliant email archiving
  
  How does email archiving work?
  
  Thanks to direct monitoring of POP3 accounts, PaperOffice carries out AI-based archiving of e-mails, including processing of all attachments.
  
  Working with folders in the DMSDigital folders with visual identification and user access control
  
  What is the best way to structure my folder structure?
  
  By creating and storing in your trusted folder structure, but digitally. Store visual characteristics, such as symbols or colors, with automatic contact linking, approval levels for users and comments.
- How document management DMS is integrated
  Examples of deployment scenariosPaperOffice fits into any possible environment
  
  How can PaperOffice be used?
  
  PaperOffice only requires a central MariaDB database which can be stored anywhere. This database is then accessed in real time and centrally.
  
  Proven start with PaperOfficeFrom test to purchase - this is how you proceed
  
  How can you test PaperOffice?
  
  In addition, there is a proven process from the first telephone contact for questions, to the presentation of the required solutions, to test versions and test positions including support.
  
  Trial installation and trial supportTesting is above studying
  
  Why is a trial useful?
  
  It can be extensively checked whether PaperOffice is what you need. PaperOffice technicians install everything you need, conduct training and support you by phone and Teamviewer.
- DMS storage options for document archiving
  QNAP NAS and Synology NASNAS DMS and PaperOffice are perfect team players
  
  What are the advantages of using NAS?
  
  Cost-saving, maximum data security and all the advantages of a cloud thanks to the optional external access from the home office or branch, but highly secure because it is internal and without follow-up costs.
  
  Cloud server in the Strato data centerComplete solution including hardware and administration
  
  Why use a dedicated server?
  
  No investment costs and administrative work - PaperOffice servers run without you noticing. Plus all the advantages of a cloud, 1 Gbit connection and 7-fold backups.
  
  Operation on Windows, Linux and Amazon AWSPaperOffice databases for every platform
  
  What does platform independent mean?
  
  PaperOffice is always technically based on MariaDB databases and is completely platform-independent. The database can run on Windows or Linux, or you can use an Amazon AWS instance.
- Certified archiving and workflow automation
  5 reasons for PaperOffice DMSA DMS is an investment in the future
  
  Why is the right DMS decision so important?
  
  With the use of a DMS, not only the software itself has to fit, but also everything else from support and cost transparency to personal availability in the event of problems and assistance.
  
  Certification and process documentation according to GOBDGuaranteed legally secure document archiving
  
  How are legal requirements complied with?
  
  Thanks to audit-proof data storage, PaperOffice has all the properties for GOBD-compliant storage and, as a non-cloud application, even better than GDPR
- DMS guide and DMS tips
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- Support and help
  Support via phone and TeamviewerWeekdays from 9:00 a.m. to 6:00 p.m
  
  How do I arrange a support appointment?
  
  A technical PaperOffice supporter calls at the desired time to help you professionally by phone and Teamviewer (alternatively Microsoft Teams).
  
  PaperOffice ComDeskSend messages, self-help and ticket support
  
  What is the PaperOffice ComDesk?
  
  The PaperOffice ComDesk provides a knowledge database, frequently asked questions, documentation, written support (Level 1) and a message ticket system.
  
  5 reasons why updates are importantAutomatically through the PaperOffice Updater
  
  How does PaperOffice get updates?
  
  You deserve the latest and best, and thanks to PaperOffice PLUS, you are guaranteed to always be up to date with automatic updates, even with new annual versions.
What can PaperOffice Functions and interfaces
- Capture of documents with PaperOffice
  Archiving and scanning paper documentsConverts paper to digital PDFs
  
  How is paper archived by the scanner?
  
  The integrated ScanConnect supports every scanner, multifunction device or large-capacity copier with an integrated scan unit and is very easy to use. AI optimization included.
  
  Archive digital documentsSave files in PaperOffice
  
  How do I archive documents?
  
  You can manually save any file in PaperOffice. Drag and drop the file into the program! This also works with attachments from Outlook emails.
  
  Automate document captureFolder monitoring with rule definition
  
  How does automatic document capture take place?
  
  Intelligent folder monitoring takes over the automatic document recording for you. Select the folder to be monitored, define rules or let the AI execute the function.
- Upload forms and online capture
  Perform email archivingLegally compliant email archiving
  
  How does email archiving work?
  
  Thanks to direct monitoring of POP3 accounts, PaperOffice carries out AI-based archiving of e-mails, including processing of all attachments.
  
  Archiving documents on the goDocument upload in real time
  
  How does the document upload work?
  
  Thanks to the DropPage. With DropPage you provide your customers, clients and users with special forms to upload documents directly to PaperOffice.
  
  Send and file documents via emailDocument filing via own e-mail address
  
  How does document filing via email address work?
  
  Through a freely selectable e-mail address in PaperOffice. Send the document to be saved to your personal DropMail email address to archive it.
- Automatic AI document recognition and filing
  AI-based automatic keywordingRecognizing, reading and indexing documents
  
  How does the keywording work?
  
  Thanks to intelligent recognition. PaperOffice searches for the most important document data, reads it and automatically indexes the document.
  
  Automatic recognition and document linkingAutomatically associates document with contacts
  
  How is the contact recognized?
  
  Thanks to the integrated AI. PaperOffice intelligently recognizes address data in the document content and then logically connects the document to your already created contacts.
  
  Automatic storage of documentsIntelligent recognition of documents, extracting the document content and reading out the variables
  
  How are documents automatically archived?
  
  PaperOffice recognizes documents based on various characteristics, reads content and, thanks to filing masks, carries out automated filing in predefined storage locations.
- Workflow management and task assignment
  Digital workflows and work assignmentAutomate workflows by assigning workflows and tasks
  
  How can digital workflows optimize your work processes?
  
  Workflow enables the allocation and processing of complex processes, efficiently controls document information and tasks throughout the company. Digital user authorization and password confirmation included.
  
  Management with stamps, notes and tasksControl and label documents in a targeted manner
  
  How can I achieve more efficiency thanks to task management and stamp assignment?
  
  Add serial tasks to documents, add stamps with automatic actions and restricted user rights.
  
  Briefing and resubmission of documentsWell organized thanks to digital resubmission
  
  How do I organize myself professionally and don't miss any contract deadlines?
  
  Store dates for documents and record all time specifications and deadlines. All deadlines are monitored by the daily briefing and optionally displayed formatted in the calendar view.
- Microsoft Office Connection, Contacts and Calendar
  Microsoft Office integrationDirect e-mail and document transfer
  
  Why is PaperOffice the perfect document management system for your Microsoft Office?
  
  Emails can be archived in a legally secure manner with a mouse click or by monitoring Outlook folders. From text recognition to preview images to automatic provision as PDF files. Microsoft Office and PaperOffice are the perfect team.
  
  Extensive contact managementContacts and documents are logically linked
  
  Why do I need contact management and document linking?
  
  Documents can be logically linked to any number of contacts in order to display all of the contact's documents. PaperOffice can automatically recognize the contact in the document and store it as document information.
  
  Daily briefing with integrated appointment managementYou'll never miss important deadlines or reminders again
  
  Why is appointment management and briefing important?
  
  With the PaperOffice Briefing you are always informed and never again miss a deadline, resubmission or due date of a document. All appointments clearly arranged with direct document preview.
- Keywording, folder, view manager
  Automatic keywordingStore relevant document and receipt data manually or thanks to AI
  
  How are documents indexed correctly?
  
  Allocate extensive information, link to contacts and even store special accounting data for receipts and invoices and pass them on to your tax advisor.
  
  Own fields for keywordingFree program customization with your own fields
  
  Why do custom fields give you flexibility?
  
  No matter what keywords you want to store your document with, with custom fields in PaperOffice you can add as many fields as you like, such as number fields, selection lists, text and date. Define the field types freely, import them from external JSON files and display them dynamically.
  
  Working with folders in the DMSDigital folders with visual identification and user access control
  
  What is the best way to structure my folder structure?
  
  By creating and storing in your trusted folder structure, but digitally. Store visual characteristics, such as symbols or colors, with automatic contact linking, approval levels for users and comments.
- Search / Filter, Edit and Version
  Perfect text recognition and search filterGet any text content of any documents in seconds
  
  Why is integrated OCR text recognition important?
  
  So that your document search runs smoothly. PaperOffice carries out OCR text recognition for each document, indexes the entire text content and provides you with the most powerful DMS search tool worldwide thanks to the advanced search.
  
  Automatic versioning of documentsDocuments are versioned in an audit-proof and GOBD-compliant manner for perfect storage
  
  How are documents versioned?
  
  Every document change is recognized and saved as a shadow copy as a new document version. This ensures revision security and protects against unwanted changes. Each version, depending on user rights, can be opened, exported and edited.
  
  Export and send documentsExport including complete folder structure and keywords
  
  How is the document handover done perfectly?
  
  Save documents with PaperOffice, tag them and then export them together with the original file and Excel data file. Handing over certain documents including the folder structure and in PDF format as a self-supporting archive to the tax consultant or colleagues? This is done with just a few mouse clicks.
- External location independent access
  Decentralized remote workingAccess documents from anywhere
  
  How can team work be decentralized?
  
  Because PaperOffice can work with external, remotely networked database servers, you get all the benefits with the highest possible data protection, location- and time-dependent.
- Security and encryption technology
  Encryption technologyStorage and encryption of documents
  
  Why is document encryption important?
  
  Over 99% of all data theft is internal.
  PaperOffice saves all documents highly encrypted directly in the database and is therefore immune to theft, Trojans and viruses.
  
  User management and access rightsTransparent access control throughout the network
  
  Why should document access be restricted?
  
  Documents are sensitive data. Classification, release levels and the targeted blocking of folders for specific user accounts limit who can read and edit what.
  
  GOBD and audit-proof storageGuaranteed legally secure document storage
  
  How does revision-proof document archiving take place?
  
  When changes are made to documents, shadow copies are created and the original always remains in its original state. Any document version can be accessed via version control.
- API integration and interfaces
  Automatic document delivery via print commandPass document information in XML format
  
  How can information be passed via print command?
  
  You can already tell the virtual PaperOffice printer in the print form how and where you want to save the new document. Of course, this control code is removed from the document after it has been read!
  
  Automatic document transfer via control commandsAll information passed thanks to the JSON file
  
  What is meant by automatic document filing via JSON control command?
  
  As soon as PaperOffice finds a JSON file, it will use all the information and specifications in this file. The information is read out and the document is archived according to specifications.
  
  Automatic document transfer via control commandsAll information passed thanks to the JSON file
  
  What does a remote control enable?
  
  You can use a script to open documents stored in PaperOffice at any time, search for them or carry out a keyword search via API.
From professionals for professionals Company and partners
- Numbers speak louder than words
  2022
  
  Company
  
  173
  
  Employee
  
  53
  
  Countries
  
  38%
  
  ROS
  
  20 years later
  
  Founding 2002
  
  Company
  
  1
  
  Employee
  
  Germany
  
  Countries
  
  -71%
  
  ROS
  
  Version 2022
  
  PaperOffice .NET
  
  978.000
  
  User
  
  89%
  
  KMU
  
  +214
  
  DNU
  
  20 years later
  
  Version 1.0
  
  PaperOffice VB-6
  
  46
  
  User
  
  2%
  
  KMU
  
  < 1
  
  DNU
  
  International
  
  Progress
  
  48
  
  Languages
  
  5.2 Mio Std.
  
  Performance
  
  166
  
  Partner
  
  20 years later
  
  International
  
  Progress
  
  1
  
  Languages
  
  3500 Std.
  
  Performance
  
  3
  
  Partner
- About PaperOffice and PaperOffice job offers
  Who is PaperOffice?At the forefront with over 20 years of market experience
  
  Why is PaperOffice the best choice?
  
  PaperOffice is more like a product - it is the bundled know-how of professionals based on experience and innovation. Everything is perfectly thought out, from the product to personal support and individual customer solutions with up to 15,000 workstations
  
  Jobs at PaperOfficeWe need the best, regardless of origin and gender
  
  Why is PaperOffice a unique employer?
  
  The PaperOffice team needs doers, visionaries and innovative colleagues.
  We always offer our customers the perfect balance of professionalism, reliability and trust, with humanity being the top priority: software for people and not for investors.
- Contact with PaperOffice
  Support via phone and TeamviewerWeekdays from 9:00 a.m. to 6:00 p.m
  
  How do I arrange a support appointment?
  
  A technical PaperOffice supporter calls at the desired time to help you professionally by phone and Teamviewer (alternatively Microsoft Teams).
  
  PaperOffice ComDeskSend messages, self-help and ticket support
  
  What is the PaperOffice ComDesk?
  
  The PaperOffice ComDesk provides a knowledge database, frequently asked questions, documentation, written support (Level 1) and a message ticket system.
  
  CallbackWeekdays from 9:00 a.m. to 6:00 p.m
  
  I have questions before buying
  
  Our technical advisors will be happy to help you with advice on all PaperOffice products and can arrange appointments for presentations with you directly.
- Stay updated
  PaperOffice Social MediaPaperOffice on Facebook and Twitter
  
  Can I actively work at PaperOffice?
  
  You can find us on Twitter and Facebook. PaperOffice will greatly appreciate your support and if you require media please contact us directly.
  
  Insider Email NewsletterConveniently in your mailbox
  
  What advantages do I have as a recipient?
  
  You will receive exclusive insider information about PaperOffice, new workshops and the highest possible discount offers guaranteed.
  
  Youtube ChannelAll PaperOffice Videos
  
  How can I suggest new video requests?
  
  Just write us a ticket with your wishes and topic suggestions or explain it to one of our collaborators.
- The PaperOffice partner network
  PaperOffice partner programUnique, lucrative and sustainable.
  
  What makes the affiliate program so special?
  
  With PaperOffice you have a product that, in contrast to many other overpriced solutions, can really be sold. In combination with the world's best support and unique services, nothing stands in the way of success.
- Further external links
  PaperOffice ShopThe only official PaperOffice shop
  
  What can I buy in the PaperOffice Shop?
  
  PaperOffice licenses, dedicated PaperOffice database servers and instant support up to level 4. You can also reactivate PaperOffice PLUS and PaperOffice SLA for existing licenses here.
  
  PaperOffice ComDeskSend messages, self-help and ticket support
  
  What is the PaperOffice ComDesk?
  
  The PaperOffice ComDesk provides a knowledge database, frequently asked questions, documentation, written support (Level 1) and a message ticket system.
- Press work, influencer and blogger
  Press releases and newsFor free use and duplication
  
  Am I allowed to freely use press articles?
  
  Yes, all press releases are available to you without restriction as long as you set a backlink to the original article and text or graphics are not changed. Send the article to our PR team at pr@paperoffice.com
  
  Press work, influencer and blogger
  
  Our entire team will support you
  PaperOffice accesses the concentrated knowledge from over 20 years of practical experience in the entire DMS / ECM sector.
  Are you planning an article on document archiving, digitization or AI-based process optimization?
  Great, contact our PR team and we will help you in the best possible way, from texts and figures to practical interviews and real data such as screenshots or demo documents.
- Contacts and addresses
  Contacts and addressesBorn in Germany, trust all over the world
  
  What is the best way to contact PaperOffice?
  
  PaperOffice attaches great importance to personal contact and therefore offers many different ways:
  Call yourself, request call back at the desired date, email, ticket, Skype and Microsoft teams. Alternatively, you can use the ComDesk and simply submit a ticket which will then be forwarded correctly.
  
  Call internationally without an appointment
  
  Deutsch
  +49 69 348 7102-0
  
  Schwizerdütsch
  +41 31 528 09 23
  
  English
  +44 20 393 616 75
  
  Español
  +34 954 054 106
  +52 55 4746 0473
  
  Tip: save waiting time and book a callback appointment
  PaperOffice employees will always work through booked callback appointments in front of the queue in order to be guaranteed to call on time to the minute. The queue without an appointment can be well over 10 minutes without reducing.
  
  Book a callback now on the desired date (recommended)
  
  Write a ticket

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PaperOffice ir moderns un Windows iedvesmots interfeiss, lai jūs kā lietotājs varētu nekavējoties orientēties.

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Izmantojot PaperOffice, jūs iegūstat maksimālu programmu klāstu par zemāko cenu nozarē.

Tas, kas jāpērk citur, jau ir iekļauts PaperOffice - ieskaitot atbalstu pa tālruni un Teamviewer.

Visi failu formāti un papīra dokumenti

Dokumenti no visiem avotiem

Viss ir integrēts, sākot no integrētā skenera rīka "ScanConnect" līdz dokumentu tveršanai, izmantojot mobilo DropPage, izmantojot mobilo tālruni.

Neatkarīgi no tā, vai tie ir papīra dokumenti, faili vai e-pasta ziņojumi - PaperOffice var arhivēt visu bez jebkādām problēmām.

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Integrētā meklētājprogramma ļauj atrast katru vārdu fragmentu, summu un meklējamo terminu.

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Pilnībā automatizējams

Brīvi definējama uzraudzība automātiski saglabā visus dokumentus saskaņā ar jūsu specifikācijām.

Var pārraudzīt ne tikai veselus direktorijus, bet arī e-pasta kontus, Outlook mapes un pat tīmekļa veidlapas.

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Jūs varat mācīties dokumentos, lai tie tiktu automātiski atpazīti un pat nolasītu saturu un tekstus.

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Ideāls darbs tīklā dažu minūšu laikā: instalējiet PaperOffice. Izveidojiet savienojumu ar NAS. Sākšana!

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Autore: Andželika Drehere

Bezpapīra birojs: Šādi uzņēmumā izdodas digitalizācija

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Gadījuma izpēte

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Aleksandrs Staruks
Mennonītu brālības Bielefeld e. finanšu direktors. V.

DMS Industries & Solutions

Authorities and public institutions: DMS authorities with PaperOffice
Automotive industry and car trade: DMS automobile with PaperOffice
Communities and churches: DMS communities with PaperOffice
Construction company: DMS construction with PaperOffice
Copier manufacturers and copier trade: DMS copiers with PaperOffice
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PaperOffice is a professional product / solution / ecosystem, which is primarily aimed at commercial users with more than 3 to 80 workstations.
PaperOffice can also be used privately and with fewer workstations without any problems if it corresponds to your price-performance ratio. To use PaperOffice on more than 80 workstations, PaperOffice CUSTOM should be used. We recommend, especially for professional use, to keep PaperOffice PLUS active at all times, which is associated with additional costs. Due to external influences, such as Windows updates, updates of other installed software, which system components change, etc., without an active PaperOffice PLUS, no guarantee is given for perfect function. Each PaperOffice license includes PaperOffice PLUS for 6 months, this is not automatically extended by PaperOffice and can, optionally, be booked after it has expired. All licenses purchased in the PaperOffice online shop have a 30-day return policy, i.e. you can withdraw from the purchase at any time as long as no payment has been made and the license has thus been activated and no services have yet been used. Time quotas for advice, presentation and support without active PaperOffice PLUS are limited in time and are decided by the PaperOffice team individually and based on experience.
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What is the PaperOffice ComDesk?

How does PaperOffice get updates?

How is paper archived by the scanner?

How do I archive documents?

How does automatic document capture take place?

How does email archiving work?

How does the document upload work?

How does document filing via email address work?

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How can digital workflows optimize your work processes?

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Why is PaperOffice the perfect document management system for your Microsoft Office?

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PaperOffice ir kas vairāk par programmatūru:
Tā ir pilnīga ekosistēma, dzīvesveids un vieta, kur jūs vienmēr esat laipni gaidīti.