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All relevant document data

Store all important information directly in the document and have everything exported to Excel, for example, including a PDF file, at any time.

Special document data

In this way, receipts and invoices can already be pre-assigned in detail in PaperOffice. Even the tax number is checked online for validity!

Manually or with PIA AI

All keywording fields and document data can be edited manually or recognized and filled out fully automatically by PIA in the document.

Provide documents with information and data

Store detailed information and e.g. document data or contact links for each document. You can export everything to Excel, including the PDF file and run other evaluations, or hand it over to your tax advisor to read in.

Manual or automatic keywording

You can either edit all document data such as keywording, extended information, virtual post-its and document data manually or the integrated AI PIA will do this for you fully automatically.

Freely definable selection lists

All available selection lists such as document status, document type, keywords and original tray can be freely edited if, for example, you need a document type that PaperOffice does not know.

Classification and clearance level

To ensure that only authorized persons see the document, you can specify a release level, whether and when the document appears in the system and thus hide it from everyone who is not authorized.

Document data for DATEV-compatible account assignment

Store the documents with special document data such as document number, totals, currency, accounts and posting notes and thus create data records which can be imported directly into e.g. DATEV.

Validity check of the tax number online

PaperOffice can validate tax numbers stored in the receipt data directly online with the European VIES and thus check the validity of the tax number.

Thats what our customers say

Case study

Digitizing documents saves time and money

15 reasons why you should use document management with your scanner

Document management systems
DMS for short
support your company in the electronic and systematic management of business documents. A DMS is therefore in many ways the first step towards a paperless office. Together with your scanner
you make the perfect team to digitize analog files and speed up search and archiving processes.

PaperOffice is a professional product / solution / ecosystem, which is primarily aimed at commercial users with more than 3 to 80 workstations.
PaperOffice can also be used privately and with fewer workstations without any problems if it corresponds to your price-performance ratio. To use PaperOffice on more than 80 workstations, PaperOffice CUSTOM should be used. We recommend, especially for professional use, to keep PaperOffice PLUS active at all times, which is associated with additional costs. Due to external influences, such as Windows updates, updates of other installed software, which system components change, etc., without an active PaperOffice PLUS, no guarantee is given for perfect function. Each PaperOffice license includes PaperOffice PLUS for 6 months, this is not automatically extended by PaperOffice and can, optionally, be booked after it has expired. All licenses purchased in the PaperOffice online shop have a 30-day return policy, i.e. you can withdraw from the purchase at any time as long as no payment has been made and the license has thus been activated and no services have yet been used. Time quotas for advice, presentation and support without active PaperOffice PLUS are limited in time and are decided by the PaperOffice team individually and based on experience.
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